1. Co-design facilitated calls in line with the frequency outlined in the higher objectives:
– Monthly onboarding.
– Mid-yearly community weaving.

2. Offer adhoc one-to-one calls to members of the CoLab when needed e.g. if they express a wish to become active quickly in one or more circles or working groups.

3. Raw meeting recordings, chat history & any notes accessible through a shared drive for half yearly community contributors gatherings.

4.  Digestible artifacts, eg. Pre-call welcoming email with the Communications Coordinator: who we are, what we are doing, what you can expect and what we expect of you and after an onboarding call: what now, who to talk to, where to go, skills mapping update request.

5. Closing triangles – matching people coming in with spaces and people in the ecosystem to help them orient themselves e.g. project / person looking for funding refer to Tanya in the funding circle, add person to the channel and show them how to find the funding opportunities database.

6. PARTIALLY MET: Brief follow up some months in, how are people doing, are they active, if no, why not, what additional support could be available? – additional support aspects have not had the time to follow.

7. Retrospective of on-boarding and engagement process to turn learnings into process improvements ongoing and annual. 

Outcomes 2024

The welcome gardening team holds monthly onboarding calls for new colab members and existing members who have been inactive for a while. We offer one-to-one calls for members who wish to discuss their engagement within the CoLab in more detail.

During this year we have been testing different engagement patterns to bridge the gap between entering a new space and becoming active and engaged in the CoLab activities. In the beginning of the year, we organized campfire meetings and we moved into other types of activities which included producing two videos to highlight how the membership benefits and illustrate how the CoLab works. By undertaking such activities we are now engaging the most active members, creating spaces for their voices and experiences to be heard. In addition, it is also a fertile ground for anyone coming into the Colab, to learn of its inner workings and be drawn to the ones that are the torch bearers of International Permaculture CoLab community.

Our work also includes taking care of the CoLab slack workspace and making the community skills database a useful and used resource in the CoLab ecosystem.

Outcomes 2025

September Updates

The monthly and adhoc onboarding calls for new CoLab members and existing CoLab members who would like to refresh their overview of the CoLab continue on an ongoing basis currently hosted by Aimee but soon to be hosted by Jyo and Abhisek as they complete their onboarding traning. Another training round will be open soon, this is your opportunity to join the team of onboarders to welcome and inform new members as they come into the space.

We are working on a guidelines document for community platform admins that is platform agnostic since the CoLab will be moving to a new open source platform in the coming months.
One of our platform admins Nenad will be leaving the team and he will be handing over to other members of the team. If this is of interest to you please contact the Welcome Circle.

We have been conducting a review of our services through surveying the members and results from this will be published soon.

contact links