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A central objective of the project is to work towards a new multi-year grant to support our core operations. Success will potentially impact all CoLab members and facilitate the development of multiple projects with the potential to reach thousands of people and organisations within the permaculture movement.
Paul Phillips, Aimee Fenech, Kate Swatridge
Reporting Officer: Paul Phillips
Network weaving, Next Steps project
Funding opportunities research, matchmaking, and database maintenance. In Year 3 of the Next Steps Project this has been updated to: funding research and database maintenance = 1,300 GBP.
Increase the number of funding opportunities on the database. Match projects and individuals with relevant projects. Maintain the database in good order.
Grant writing & support 200 hrs/year. In Year 3, this was changed to: recruitment & onboarding of new team member(s) and ensuing work on grant identification for CoLab and grant writing for CoLab continuation = 11,200 GBP.
Bridging the gap between the projects that need financial assistance and the funding opportunities available. > Focused on the CoLab continuation needs as per the consented proposal here: https://pccolab.slack.com/archives/C04L8Q5EB26/p1733312167922919
The newly formed funding team has been working on a new funding strategy for the Colab and working with the Comms team to produce collateral to support future funding proposals. The Colab will look to support grass roots permaculturalists, through projects that build their leadership capacities and showcase their impactful work to both increase their funding and bring their knowledge into the broader permaculture movement.
The funding opportunities database continues to be added to by trained volunteers and members of the team. We have an upcoming Hackathon in September: https://www.perma.earth/event/hackathon-funding-database/
Final Update
The Funding Circle was able to maintain and grow the funding opportunities database for permaculture and permaculture aligned project further. This year we did two major projects to contribute to this work, the first was to launch a training programe for volunteers to help maintain this database as a commons. The second was a hackathon over 8 hours for people to come from inside and outside the CoLab to learn about the database and help find and log new opportunities.
Together with the Business Innovation we also ran a Funding Readiness webinar which was very well attended and received good feedback you can watch that here:
We also developed our first ever set of Fundraising collateral documents for the Colab which will be used to attract financial support for our work. These include:
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– **Colab Fundraising Collateral bank** which includes detailed information about the Colab and sets out the arguments for funding the Colab and Permaculture
– **Colab brochure for Funders:** A 3 page, standalone brochure which concisely sets out what the Colab is and does and why it should be supported. Alternate versions have also been developed to target different funders.
– **Colab slide deck:** As above but designed for presentation to funders
– **For funders section of the Colab website**
A total of four project proposals have been developed and submitted to 6 Foundations with two submission still in development. Currently 4 have been rejected with 2 pending.
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The Permaculture Convergence Website will provide a history of permaculture convergences in the world. It will capture resources and promote support services to permaculture convergence organisers.
Project Aims
Bring to life a website to celebrate past convergences and offer support to future convergences.
The grant helps to support the website development, cover domain, hosting and project costs, micro enterprise development and service design.
Capacity+ team: Kate Swatridge, Luis Tiago
Next Steps team (current team): Aimee Fenech, Ewan Findley, Xavier Bruzaud Grille, Candida Shinn, Daniel Mello Mattos
Reporting Officer: Aimee Fenech
Network Weaving, Next Steps project
We will to create a system that would make it easy for any individual, community or initiative to find accurate and up to date information about the various convergences we had until today online.
We will try to recover the lost information and provide a long term safe digital place to host that content.
We will also support the digital circle to spread its work and sustain in the long term for this digital infrastructure, finding ways of extra funding (donations ).
We will also continue to support the creation of new relations with those who are already in the movement.
We will continue weaving the work that the permaculture research convergence proposal group has done.
A website to catalyze collaboration in the international permaculture community, gathering online content of the permaculture convergences existing local, regional, and at a global scale. It will contribute as a online hub to support permaculture by mapping the diversity of content existing past convergences, has a historical hub and enableling new visions for future convergences.
1. Receive a handover from the previous team about work already done.
2. Put together a strategy on how to approach this project and define/update objectives for year 1.
3. Identify costs for the services needed from the Digital Circle during this first year.
4. Put together an MVP for the website.
5. Put together a micro-enterprise development strategy document.
2. Develop a Counseling prototype service within the micro-enterprise.
3. Maintain the website content including events and it’s infrastructure.
We have setup a partnership with the convergence research team, we will publish research and resource materials on our website: https://permacultureconvergence.org/ and open up an ongoing survey to keep collecting valuable data for the research team.
We have ramped up our communications effort to publicize our project and reach a wider audience and the CoLab using the linkedin channel: https://www.linkedin.com/company/pccolab/
Maintenance on the website and features enhancement continues with the addition of new events to the calendar and the history of convergence timeline.
December Update:
We have set up new pages on our website including Resources and Research in collaboration with the Convergence Research Team. On the CoLab LinkedIn we have been promoting upcoming convergences and adding Permaculture Convergences coming up in 2025. You can learn more about our project here: https://permacultureconvergence.org/
In 2025 the Permaculture Convergence Aggregator merged with the Convergence Research Team.
The convergence research team joined the permaculture convergence team to bring together an updated history of permaculture convergences and practical resources for event organisers. We have also made an effort to contact event organisers with limited success. Website visitor numbers have been steadily growing as more people become aware of the project.
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The diversity and decolonisation community pot supports diversity and decolonisation work within the CoLab using two methods of access: diversity stipends for participation of people from a diverse background to contribute to existing projects and diversity grants which cover training and aligned events.
Project Aims
For the diversity stipend: to provide funding assistance to individual CoLab members access to paid work within CoLab projects teams already in place.
For the diversity grant: to provide funding to groups working on training and education with the theme of diversity and decolonisation.
Aimee Fenech, Siobhan Vida Ashmole
Reporting Officer: Siobhan Vida Ashmole
Diversity, participation and engagement, Network weaving, Next Steps project
Support diversity & decolonization activities, training & participation in the International Permaculture Colab.
Stipends provided in 2023:
2 Stipends to work in the Tepla Gora Eco-Market Team
1 Stipend to work on reviewing diversity course within the Learn Team
1 Stipend for individual to manage the Diversity Grant within the Next Steps Project Manager function
Grants provided in 2023:
3 person team to work on Stories to Decolonize Permaculture
2 person team to work on online training course material – Designing Work Spaces for All
2 person team to work on digitizing the In-person Workshop around Inclusion in Workplace to online workshop
Support diversity & decolonization activities, training & participation in the International Permaculture Colab.
The grant has not attracted many applications from eligible applicants and within the remit. We will seek to address this next year. The coordinator role will also be redesigned to make it a more attractive position.
Support diversity & decolonization activities, training & participation in the International Permaculture Colab.
The Diversity and Decolonisation Community Pot supports equity-focused work within the International Permaculture CoLab through two pathways: diversity stipends for individuals from diverse backgrounds contributing to existing CoLab projects, and diversity grants funding training and events on diversity and decolonisation.
Coordinated by Siobhan Vida Ashmole with Aimee Fenech in her role as Project Manager, the project has focused on supporting participation, accessibility, and inclusive practice. Time has been spent helping participants understand the grant and apply successfully, including hosting an information session with practical guidance on writing strong applications. Current allocations include translation projects, resource development, and webpage creation advancing inclusion across the CoLab network.
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Welcoming and induction in the CoLab community using different modes of engagement (eg one to one, on-boarding, events etc). Monthly onboarding calls, ad-hoc one to one calls, mid-yearly events to promote and highlight projects and initiatives in the colab and the wider network.
An invitation to come to the table, weaving projects and connections for resilience, collaboration, and scaffolding.
Please note that from 2024 the Welcome Gardening Project also encompasses the Skill Mapping and Community Platform Facilitation projects.
Jyo Maan, Aimee Fenech, Nenad Maljkovic
Reporting Officer: Aimee Fenech
Circle incubation and nourishment, Diversity, participation and engagement, Network weaving, Next Steps project
1. Co-design facilitated calls in line with the frequency outlined in the higher objectives:
– Monthly onboarding.
– Mid-yearly community weaving.
2. Offer adhoc one-to-one calls to members of the CoLab when needed e.g. if they express a wish to become active quickly in one or more circles or working groups.
3. Raw meeting recordings, chat history & any notes accessible through a shared drive for half yearly community contributors gatherings.
4. Digestible artifacts, eg. Pre-call welcoming email with the Communications Coordinator: who we are, what we are doing, what you can expect and what we expect of you and after an onboarding call: what now, who to talk to, where to go, skills mapping update request.
5. Closing triangles – matching people coming in with spaces and people in the ecosystem to help them orient themselves e.g. project / person looking for funding refer to Tanya in the funding circle, add person to the channel and show them how to find the funding opportunities database.
6. Brief follow up some months in, how are people doing, are they active, if no, why not, what additional support could be available?
7. Retrospective of on-boarding and engagement process to turn learnings into process improvements ongoing and annual.
1. Co-design facilitated calls in line with the frequency outlined in the higher objectives:
– Monthly onboarding.
– Mid-yearly community weaving.
2. Offer adhoc one-to-one calls to members of the CoLab when needed e.g. if they express a wish to become active quickly in one or more circles or working groups.
3. Raw meeting recordings, chat history & any notes accessible through a shared drive for half yearly community contributors gatherings.
4. Digestible artifacts, eg. Pre-call welcoming email with the Communications Coordinator: who we are, what we are doing, what you can expect and what we expect of you and after an onboarding call: what now, who to talk to, where to go, skills mapping update request.
5. Closing triangles – matching people coming in with spaces and people in the ecosystem to help them orient themselves e.g. project / person looking for funding refer to Tanya in the funding circle, add person to the channel and show them how to find the funding opportunities database.
6. PARTIALLY MET: Brief follow up some months in, how are people doing, are they active, if no, why not, what additional support could be available? – additional support aspects have not had the time to follow.
7. Retrospective of on-boarding and engagement process to turn learnings into process improvements ongoing and annual.
2. Welcoming and induction in the community using different modes of engagements.
3. Maintenance of existing community database and making this accessible to the community.
4. Community platform facilitation.
The welcome gardening team holds monthly onboarding calls for new colab members and existing members who have been inactive for a while. We offer one-to-one calls for members who wish to discuss their engagement within the CoLab in more detail.
During this year we have been testing different engagement patterns to bridge the gap between entering a new space and becoming active and engaged in the CoLab activities. In the beginning of the year, we organized campfire meetings and we moved into other types of activities which included producing two videos to highlight how the membership benefits and illustrate how the CoLab works. By undertaking such activities we are now engaging the most active members, creating spaces for their voices and experiences to be heard. In addition, it is also a fertile ground for anyone coming into the Colab, to learn of its inner workings and be drawn to the ones that are the torch bearers of International Permaculture CoLab community.
Our work also includes taking care of the CoLab slack workspace and making the community skills database a useful and used resource in the CoLab ecosystem.
2. Welcoming and induction in the community using different modes of engagements.
3. Maintenance of existing community database and making this accessible to the community.
4. Community platform facilitation.
The monthly and adhoc onboarding calls for new CoLab members and existing CoLab members who would like to refresh their overview of the CoLab continue on an ongoing basis currently hosted by Aimee but soon to be hosted by Jyo and Abhisek as they complete their onboarding traning. Another training round will be open soon, this is your opportunity to join the team of onboarders to welcome and inform new members as they come into the space.
We are working on a guidelines document for community platform admins that is platform agnostic since the CoLab will be moving to a new open source platform in the coming months.
One of our platform admins Nenad will be leaving the team and he will be handing over to other members of the team. If this is of interest to you please contact the Welcome Circle.
We have been conducting a review of our services through surveying the members and results from this will be published soon.
Final Update
The Welcome Circle is now open for new members, we are providing training for volunteer onboarders and holding space for members to step into responsibility of joining our platform admin team over time.
We will be hosting the end of year Next Steps Form for 2025 and we hope to see many of you there. A recording will be available on the CoLab YouTube channel.
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The Communications, Outreach and Engagement project is quite broad and wide-reaching.
It has several aims;
Network weaving, Diversity, participation and engagement, Next Steps project
Objective 1: Identify our audiences and prioritize audiences for the first part of the work as a prototype. Until August.
Objective 2: Put together a persona/s for the identified prioritized audiences. Until end of October.
Objective 3: Collate information from around the colab about services, circles and projects in order to update the website – to be used as a basis for the outreach package – ongoing work until end of year.
Objective 4: Collate information about current outreach. Until end of year.
Objective 5: Collate feedback and consent from relevant teams on updates to the website pages, including circle pages, services, resources and onboarding. Until the end of the project.
Objective 6: Writing monthly newsletters. Releasing new and edited webpages (projects, services, resources, etc.), on a half yearly basis.
Objective 1: This was completed. A taxonomy was created.
Objective 2: We identified several personas and which were the most important to target. Persona pages have been created on the website speaking to each persona with a different “voice” and offering them different links. These need to be reviewed and finalised.
Objective 3: A major overhaul of the website has been completed. This took a major part of our time and budget for the year. It was realized that the website was going to be a major tool for outreach work and that it needed a lot of work done on it. This work will continue in the second year of the project but to a lesser degree. Services pages have been added. A resources page has been added. The circle pages are up to date. The projects pages have all been updated, with new projects added.
Objective 4: I am not sure that this objective was met. It will be added to Year 2 objectives.
Objective 5: Consent was obtained and updates were given from teams. This was sometimes a difficult task with a lot of chasing up needed.
Objective 6: The monthly newsletters were all completed and sent out on time. Many new web pages have been released. Some of them will be added to the resources tab below.
Objective 1: Enhance communication within the (CoLab) network and externally to connect individuals and organisations.
1a. Writing monthly newsletters.
1b. Releasing new and edited webpages (projects, services, resources, etc.), on a half yearly basis.
1c. Add adhoc events and job openings as request in #colab-communications-engagement.
1d. Quarterly roundup of NS project updates.
1e. Representation in the General Circle monthly meetings (good for weaving).
1f. Video to introduce CoLab.
Objective 2: Engagement research into network weaving practices and processes across from local to international – focusing on pinpointing needs.
2a. Picture forming – What is the objective of this exercise? – Who is engaging (with CoLab) and how are they engaging (from inside / outside). How and what are we measuring? How do non-engagers (with CoLab) engage with one another and with resources (more generally) (so that we can work out how to help them engage with CoLab resources). What are the needs of different users? Output useful to this team and others.
2b. Plan work according to outcomes of picture forming and needs and according to budget allocation.
Objective 3: Outreach work from CoLab to the wider permaculture audience.
3a. Review persona work from year 1.
3b. Collate information from around the colab about services, circles and projects in order to update the website – to be used as a basis for the outreach package – ongoing work.
3c. Collate information about current outreach.
3d. Collate feedback and consent from relevant teams on updates to the website pages, including circle pages, services, resources and onboarding.
3e. Finish work on the website started last year (review and implement).
3f. Write outreach pieces to be published in permaculture magazines / social media and network websites & mailing lists. (what’s our aim? Increase membership, join mailing list, or increase engagement with resources).
3g.Mail out to target organisations by persona type. (collate email list, draft copy of email, possibly translate to eg. Spanish).
3h. Publish and curate resources from NS and other working groups artefacts.
3i. Set up Outreach Database (and use for prioritising, categorising, tracking etc).
Objective 4: Prototyping to bring in national and regional/other networks to support the wider permaculture movements & the CoLab
4a. Outreach prototype with Nordic permaculture (capped budget as per slack convo about this at 22 hours).
4b. Outreach meetings with external community network eg. EUPN.
Objective 5: Network weaving and building on the work started with capacity plus in particular cross network training and knowledge sharing events.
5a. Training to CoLab members who wish to represent CoLab / promote services.
5b. Representation in the General Circle monthly meetings (good for weaving).
Objective 1: Enhance communication within the (CoLab) network and externally to connect individuals and organisations.
1a. The monthly newsletters have been published every month, on time. It has new sections promoting diversity, and both an engagement and events section.
1b. There are new “About permaculture pages” that have been added to the website. There are web pages now for Learn services, Funding services, and Digital services. The project pages were updated in September and will be updated again in December. A page of downloadable resources has been added to the website. A CoLab blog page has been added. Other web pages receive reviews and updates when needed.
1c. These are included on the website, and now also on the newsletter.
1d. These have been completed and published in a timely manner. The Q4 roundup will be produced in December.
1e. Charlie attended General Circle meetings each month.
1f. This has been completed. There were contributions from several CoLab members. Charlie did a lot of recording and Hans did the editing.
Objective 2. Research ‘engagement with network weaving practices and processes’ from local to international, focusing on pinpointing needs. –
2a. A quick picture-forming exercise revealed that for this objective, we want to find good ways to reach permaculture people and projects on the ground so that we share the wealth of resources, events and services offered by the International Permaculture CoLab. We designed and published a survey to find out how permaculturists communicate. Analysis of responses is in progress, with a report coming soon.
Objective 3: Outreach work from CoLab to the wider permaculture audience.
3a. This has been completed. The persona pages are active on the CoLab website and will be used for outreach work when sending emails etc.
3b. This work is done on an ongoing basis.
3c. A document reporting the current situation was collated and subsequently a marketing strategy document was produced and published.
3d. This work has been done and is ongoing.
3e. This has been completed.
3f. This has been started. We are in communication with Permaculture magazine and plan to produce articles next year. We are also surveying CoLab members about which platforms they use.
3g. This has been done. We sent an email to permaculture associations in Europe and Australia. So far there was no response.
3h. This work is being done and is ongoing.
3i. Initial version has been created, further updates are planned.
Objective 4: Prototyping to bring in national and regional/other networks to support the wider permaculture movements & the CoLab
4a: Contact was made and the results were collected as a case study, however the outreach was not successful in getting any new customers or members. Primarily because we overestimated how developed the organisations were. Outreach with EUPN was very successful and now we have a relationship going between Digital Circle and EUPN.
4b: Participated in skillshare sessions on behalf of Pemaculture CoLab in a session about digital permaculture organised by EUPN – we are getting better at cross collaboration since then.
Objective 5: Network weaving and building on the work started with capacity plus in particular cross network training and knowledge sharing events.
5a: We have been designing training for CoLab members who wish to represent CoLab in their other networks. To be delivered in Year 3 (CoLab Champions).
5b: This has been ongoing with positive feedback from other circles to the work done within this project.
Objective 1: Communication strategy development and implementation (including recruit a communications strategist)
1a. Recruitment of a communication strategist.
1b. Development of a communication strategy for the CoLab – includes onboarding.
1c. An implementation plan and actions within the strategy.
Objective 2: Enhance communication within the (CoLab) network and externally to connect individuals and organisations (including a website review – for maintenance of website content post-2025)
2a. E-mails and slack posts to keep Next Steps members updated – including quarterly updates.
2b. Review of website content for post-2025 by October 2025
Checking in that people have access and are offered training by the Digital Circle to update their own project pages.
2c. Keep the project pages updated – so that they can be used to promote the project to a potential funder in the future.
2d. The events page. We need more events to increase engagement. As a prep work – update the aligned network page. Email out to allied networks to invite / prompt them to submit events.
Write a monthly “submit your public events here” message on Slack (hand over to an active team member when unavailable).
Objective 3: Bring attention to the work and wealth of resources available for the wider permaculture movement from the CoLab
3a. Focus on promoting the existing assets on the Downloadable Resources page and on getting more people to download them. We need to improve the names & descriptions of the resources and to add a monthly featured resource on the CoLab newsletter and LinkedIn.
3b. Social media campaigns – make them more relevant to CoLab work and permaculture when possible. Currently existing social media campaigns are: promoting the CoLab web pages, a climate action campaign, a diversity campaign, significant dates, and sharing newsletter items.
3c. Monthly newsletters. Newsletter archive page updated.
3d. Outreach to external parties. Review our outreach efforts from last year, such as reaching out to Permaculture magazine and decide which to finish and continue.
Objective 4: Cross network training and knowledge sharing events (CoLab Champions)
4a. Review the design document prepared in 2024 and update and improve it as necessary.
4b. Schedule and do the training for the new CoLab champions.
Objective 1: Communication strategy development and implementation (including recruit a communications strategist)
1a. Finished. The role was advertised on various outreach channels. There were two applicants. One of which was interviewed. After a discussion within the team: Vida Ashmole was hired as the communications strategist. The deciding factor was her extensive previous experience both with marketing strategy and within the CoLab.
1b. Ongoing. A first version of the communication has been published containing: LinkedIn Strategy, YouTube Strategy, Newsletter, Co-Marketing Partnerships, PR Campaign, Microenterprises Services, Membership, AI Strategy, Internal Partnerships, Branding, Best Practices and Maintenance.
1c. Ongoing.
Objective 2: Enhance communication within the (CoLab) network and externally to connect individuals and organisations
2a. Ongoing. All quarterly updates have been sent out in a timely manner.
2b. Ongoing. We have reviewed the funding circle pages, and created new drafts. Further work is pending more information and feedback from the funding circle. All teams have been given access to update their project pages on the perma.earth website.
2c. Ongoing. Project pages are currently being updated.
2d. The Allied Network page has been updated. An email and Slack message has been sent out to Allied Partners to encourage them to post their events. Events from external sources have been added to the Events page to fill it up and make it look more appealing. A monthly message needs to be sent out on Slack to remind people to use the Events page, so far this has not been done.
Objective 3: Bring attention to the work and wealth of resources available for the wider permaculture movement from the CoLab
3a. The Downloadable Resources page has been thoroughly updated. A “Resource of the month” has been added to the newsletter and to the LinkedIn.
3b. All of the content for the current social media campaigns has been created. They are being scheduled on LinkedIn. The comms strategist may add some new campaigns.
3c. The monthly CoLab newsletter has been released each month in a timely manner. It includes content from the CoLab and our allied network. It includes a diversity and decolonization piece and a resource of the month. It also includes events and engagement opportunities.
3d. Ongoing. We intend to write an article for the autumn issue of Permaculture Magazine, due on Aug 15th.
Objectve 4: Cross network training and knowledge sharing events (CoLab Champions)
4a. Finished. Document has been reviewed and updated. Possibly will be updated further following the finished training to reflect learnings etc. from there.
4b. Finished. A CoLab Champions training was completed on 6th of May with a number of participants, who are now officially CoLab champions (Yay!)
Final Update
We had various threads of work for this team, from a maintenance perspective we are the team that keeps up the CoLab website, blog, social media and newsletter going as an ongoing body of work. This year we also included work on a new diversity page. We have also teamed up with the Funding Circle to produce communication assets such as a easily understood writing, a 3 page overview/ profile, a pitch deck and content for a page on the website; which can be used to communicate to funders. We also worked successfully to increase our external organisational partnerships and as a result we have representation of the CoLab in various networks including the Permaculture in Europe, the IPC Council and the EuPN. With other networks such as the GRC, the Fito Network we were able to set up event promotion.
We have started working on materials for the CoLab members to participate in the outreach at different levels depending on personal capacity, contributing towards inner confidence to recommend and speak about the CoLab and share CoLab resources into their networks.
Taxonomy of the permaculture movement
Updated history of the CoLab website page
Project pages kept relevant and up-to-date
New – downloadable resources page
New – learn team services page
Updated funding circle services page
Updated home page with links to “persona” pages
Downloadable Resources Management Process
Permaculture Comms Survey Questions
Yearly Comms Calendar Important Dates
Case Study: Nordic Permaculture Academy
Which Permaculture Communication Platforms do People Use – Survey
Downloadable Resources Impact and Reach – Survey
CoLab Marketing Content Policy
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