Designing Work Spaces For All

Designing Work Spaces For All

We are creating and testing an online course that focuses specifically on creating accessible and safe work spaces and community spaces.

 

Project Aims

The course seeks to Promote Diversity, Accessibility, Inclusion, Equity & Justice in work spaces and within communities.

The course will be a resource that can be accessed by anybody who wishes to learn more about permaculture. It will add value to the CoLab space.

 

Team

Charlie Wilson, Daniel Attwell

Reporting Officer: Charlie Wilson

Area

Training and eLearning, Diversity, participation and engagement, Emergent festival, Next Steps project

objectives

April 2023

Daniel has already undertaken much of the work, transcribing audio segments and creating a well-structured course outline. We would like to add graphics and make the course more presentable. This could be done within a week.

Once this is complete we would promote the course on social media, including the CoLab Slack and the CoLab LinkedIn page, and run a first test version. We anticipate a month of promotion would be needed to get a willing team of participants to take the course.

We would first allow people to take the course for free and gather feedback. We would have to wait for people to complete the course, this could take 2-3 weeks. We would then use this feedback to improve the course and create a final version. This could be done within a week.

OUTCOMEs

October 2023

Course creation has been completed. We promoted the course and had a number of participants who offered feedback.

We used the feedback to make necessary edits. Please feel free to take the course and apply it in your work spaces and then leave feedback for us to further develop it.

We hope it will add value for Permaculture projects to apply the design tools shown in the course and help give greater diversity within these communities.

 

Re-evaluation Counselling Scholarship Fund

Re-evaluation Counselling Scholarship Fund

Re-evaluation Counseling (RC) is a peer-to-peer process that commences with shared, deep-listening and, given that the peers are trained to function in both counseling and clienting roles, advances to a process involving structured, non-advisory attention from counsellors and discharge for clients. Roles are always exchanged in every session. Training is an essential element of RC.

The project seeks to engage Colab members to both give and receive one-on-one sessions to a level appropriate to their training and consistent with the peer-to-peer spirit fundamental to the RC ethos.

Please note: from the start of 2024, the Re-evaluation Counselling Scholarship Fund was merged as part of the MVA Project.

 

Team

Andrew Langford, Vida Ashmole

Reporting Officer: Vida Ashmole

 

Area

Training and eLearning, Diversity, participation and engagement, Next Steps project

objectives 2023

1. Collect needs from the CoLab wider membership.

2. Set out the program in service of general CoLab needs before the end of April 2023.

3. Delivering the program by End of third quarter October 2023, with associated artifacts and recordings.

OUTCOMEs 2023

We are working on developing our capacities to run the Oppression, Movement Building and our Relationships as Activists (OMBRA) workshop as an introductory overview of RC as a free course for all comers. We are doing this through regular monthly meetings and are referenced in this process by our Area Reference Person and the originators of the OMBRA workshop.
Meanwhile we are reconfiguring existing courses to focus on navigating conflict and de-colonizing our own thinking, these course being: –
Eliminating Common sources of Conflict from Group Dynamics (I am playing with renaming the Designing Productive Meetings and Events course here and am open to suggestions)
Reclaiming discharge – developing our capacity to courageously attend to eliminating hundreds to thousands year-old patterns of separation (aka oppressions and internalized oppressions of many flavors) including racism, the class system, domination of nature, sexism, imperialism and many more …
Liberation from oppression – understanding how oppressions arise, how these are spread and maintained and how these trap us in dysfunctional, irrational societies. The primary emphasis of this training is on practicing proven processes that enable us to turn the volume down on these noxious dynamics with the intention to eliminate them as thoroughly as we can.

resources created

contact links

Open Badges / ICAAFs Project

Open Badges / ICAAFs Project

We aim to develop and strengthen a decentralised accreditation system which empowers learning providers, permaculturists, farmers, and ecosystem restoration practitioners, and the regenerative field as a whole to issue credentials in the form of ‘open badges’; while also operating as a unifying network for regenerative education.

These badges can replace academic credentials, quality certifications such as ‘Organic’ or ‘Fairtrade’,  attendance certificates for events, and create entirely new streams such as greater recognition of experiential learning, better recognition of indigenous learning practices, and new monitoring and evaluation processes for land or social/community permaculture projects.

One of the most exciting potential outcomes of the iCAAFS project is the ability for learners to carry over credentials from within the iCAAFS ecosystem of un/learning providers in order to build up to ‘Diploma’, or “Degree’ milestone badges which recognise the lifelong learning pathway of an individual and/or community. This objective requires the commitment of a number of key partners, but we intend to test a prototype milestone qualification by the end of this project lifecycle.

iCAAFS is firmly rooted in permaculture ethics, regenerative practices as well as an intention to embrace indigenous and decolonial forms of un/learning and knowing.

iCAAFS is at present developed to a minimum viable prototype which includes basic documentation of philosophy and use, prototype badges design, platform use, basic business plan, and testing of technology needed to implement.

We are now rolling out iCAAFS to stakeholders representing the most diverse use cases we can imagine in order to test its limitations and discover new possibilities; as well as co-design the detailed documentation and strategy with the end users. We are also developing and launching an iCAAFS onboarding course in order to streamline the un/learning process for new badge designers and issuers.

We intend to set up an advisory board of indigenous and decolonial leaders to inform the direction and philosophy of the iCAAFS project. Partners, badge issuers, and un/learning providers will be invited to participate, create autonomous working groups, and propose designs/projects for iCAAFS for the long term direction. In order to do this we need to co-create a functional participatory organisational design and governance.

Team

Siobhan Vida Ashmole, Andrew Langford

Reporting Officer: Siobhan Vida Ashmole

Area

Training and eLearning, Next Steps Project, Grassroots permaculture project

Objectives 2023

 1. Enrol 2-5 case study partners in the iCAAFS program.

2. Document onboarding and badge development process with each new case study partner, obtain feedback early and often, refine this into a case study which can be shared for training and educational purposes.

3. Develop detailed onboarding documentation and codesign this through feedback with initial partners.

4. Identify training course location for best reach and impact.

5. Develop and launch onboarding training course.

6. Together with initial indigenous, BIPOC and decolonial education leaders, create a set of advisory board goals and guidelines for attracting members.

7. Develop funding strategy for advisory board to compensate for work fairly.

OUTCOMEs 2023

iCAAFS is at present developed to a minimum viable prototype which includes basic documentation of philosophy and use, prototype badges design, platform use, basic business plan, and testing of technology needed to implement.

We are now rolling out iCAAFS to stakeholders representing the most diverse use cases we can imagine in order to test its limitations and discover new possibilities; as well as co-design the detailed documentation and strategy with the end users. We are also developing and launching an iCAAFS onboarding course in order to streamline the un/learning process for new badge designers and issuers.

We intend to set up an advisory board of indigenous and decolonial leaders to inform the direction and philosophy of the iCAAFS project. Partners, badge issuers, and un/learning providers will be invited to participate, create autonomous working groups, and propose designs/projects for iCAAFS for the long term direction. In order to do this we need to co-create a functional participatory organisational design and governance.

Objectives 2024

1. Complete enrollment of 2-5 case study partners in the iCAAFS program who represent diverse use-cases and scope by May 2024.

2. Finalise and launch onboarding training course by March 2024. Obtain Feedback from case-study partners by May 2024.

3. Develop Onboarding Webinar content which will be used to attract and sign up new users to the iCAAFS course by May 2024, and through the course, enrol them as users of the iCAAFS platform by Oct 2024.

4. Create accessible templates for onboarding with badge templates (graphical), metadata templates, and badge design templates (conceptual) by July 2024.

5. Test and revise business plan in May and November 2024.

6. Continue to work on funding strategy for iCAAFS as a whole, identify grant/fund opportunities outside of Next Steps and evaluate relevance to goals and objectives by May 2024. Add to this as needed. Apply for relevant funds throughout the year.

7. Together with initial regenerative education leaders, create a set of governance working group goals and guidelines for attracting members. Formalise a small starting governance team by Oct. 2024 and have regular (monthly?) checkins.

8. Develop and launch the iCAAFS website as independent from Gaia U with respective sales and landing pages for various offerings by Dec 2024.

Outcomes 2024

September Update:

This quarter, we focused on refining the Open Badges Design course, producing onboarding webinar content, and introducing badge templates for the community. A key development in our business model was the decision to sponsor a few case study partners over the next 15-18 months. This idea came from feedback that even small shared fees might be a barrier during the early launch phase. These partners will test the system and provide valuable feedback for case study documentation.

We’ve already signed up Ikhwelo Healers Collective, an indigenous knowledge collective of healers working on advocacy, social justice, climate change, permaculture, and environmental conservation in Southern Africa; who will use the badges for membership and plan to expand into a points-based system to track participation. This partnership is particularly exciting as it aligns with our focus on indigenous knowledge and un/learning. We hope this connection might extend into shared governance and advisory roles.

For CoLab members who have shown interest but haven’t signed up yet, we’re open to collaborations without shared fees at this stage and encourage members to reach out to the iCAAFS team or contact Vida on vida@gaiau.org

December Update:

This quarter has been a period of transition for iCAAFS, which continues to be incubated and co-funded by Gaia University. Following the passing of Liora Adler, co-founder of Gaia University, earlier this year, significant leadership changes have been implemented. Jennifer Morgan stepped in as co-leader of Gaia University in September 2024, with plans to assume full leadership in 2025. This shift has brought renewed governance structures and a leadership board to support iCAAFS in its journey toward becoming a self-sufficient entity by 2026. Plans are also underway to align iCAAFS with a like-minded membership association, ensuring independent governance while leveraging the expertise and network of seasoned educators and designers.

This transition has simplified objectives around governance, funding, and strategic planning, with the advisory board providing robust support to the project.

Key achievements this quarter include:

  • Adding the iCAAFS website as a downloadable PDF asset, with plans for a live launch next year.

  • Expanding webinar content and showcasing iCAAFS at the PAB Educator’s Gathering through a presentation on modular education.

  • Drafting case study partner contracts and engaging in promising discussions with new collaborators.

  • Finalizing additional course content & publishing a course PDF for the CoLab to further strengthen the onboarding program.

We are excited about the infusion of fresh energy and ideas, even as it introduces short-term adjustments, and look forward to welcoming new contributions from the Gaia University team in the coming year.

Objectives 2025

1. Host a collaborative design session/s with key partners in order to create a prototype high-level ‘Milestone badge’, which contains credentials from multiple stakeholders and un/learning providers, and is based on, in part, Gaia U’s Bachelor’s and Master’s design scheme.

2. Onboard 2-5 new case study members representing diverse use-cases and scopes into the iCAAFS program and collect structured feedback from them on the onboarding process and initial platform usage by 31st October 2025, to identify areas for system improvement.

3. Establish a co-governance structure for iCAAFS by defining roles, responsibilities, and decision-making processes in collaboration with key stakeholders and documenting these in a governance framework document by 30th November.

4. Define and document at least one model for continued CoLab access to iCAAFS badge services after December 2025, outlining the process and any associated requirements, by 31st October 2025.

5. Deliver a presentation to the CoLab community by 31st October 2024, explaining how Colab members can utilise and benefit from iCAAFS badges, including use cases and potential integrations.

Outcomes 2025

September Update

This quarter, we welcomed a new cohort from Green Silk Road. Eight participants from six different organisations across Asia, from the Auroville Foundation to HASAT Coop in Türkiye, took part in an orientation session. They were introduced to iCAAFS, explored how badges can support their projects, and learned to use the tools provided by the iCAAFS team. Participants also joined a Q&A, and received access to the iCAAFS badge creation course, badge templates, and the Open Badge Factory platform. Feedback forms have been shared with the group, and responses are being gathered.

In addition, the preparation, scheduling, and design of the participatory design session for a Modular Milestone Badge have been completed. This session will explore how a modular PDC can be designed using the iCAAFS Open Badge system. Permaculture educators and those interested in modular badges are warmly invited to join:

https://calendar.app.google/iKWkoRWove44PkoV8
When: September 19th, 6:00 PM CET

We remain on track to complete our remaining objectives this year, with strong foundations already in place to bring them to completion.

Final Update

This year marked a significant step forward in developing the iCAAFS badge ecosystem and its role in supporting modular, accessible learning pathways for the wider permaculture community. The team completed a full collaborative design process that produced a refined prototype for a Milestone Badge and strengthened the foundations for a future modular Permaculture Design Certificate (PDC). The work was supported by a detailed governance framework and a clear access model that will allow CoLab teams and partners to continue using the system beyond the funded period.

A major achievement was the onboarding of new case study participants: two CoLab teams and nine external organisations. Their feedback helped improve the clarity, usability, and real-world relevance of the system. Case studies also played a key role in demonstrating how badges can document skills, support learning journeys, and help practitioners communicate their capabilities more effectively.

The project also invested in refining its documentation, strengthening its brand identity, and improving the way it communicates the value of modular learning and verification. These steps have helped make the work more accessible to educators, organisations, and practitioners who are exploring new ways of recognising learning and experience.

Interest in modular education has grown across the network. The team contributed to conversations and participatory design processes with partners such as the Permaculture Association Britain, supporting wider exploration of modular pathways in permaculture training. Internal engagement within the CoLab also increased, with more teams recognising opportunities to integrate badge-based tools into their work.

As this phase of the project closes, the foundations are now in place for continued development. A model for continued access for CoLab members was developed and submitted to the community for feedback and consent. There is strong potential for further prototyping, community testing, and expanded collaboration with educators and organisations who want to explore modular learning and recognition. The work will continue to evolve through the wider iCAAFS and CoLab community as interest and capacity grow.

iCAAFS welcomes further collaboration and inquiries for badge creation, modular PDC design efforts and verification services. You can reach out to Jenn on jenn@gaiau.org

resources created

contact links

https://gaiauniversity.org/en/icaafs-open-badges-decentralized-accreditation-for-regenerative-un-learning/

We invite anyone in the permaculture/regenerative field with projects and offerings in the following areas:

1. Un/learning (including all types of alternative, indigenous, action and experiential un/learning as well as more formal avenues working on climate/land/community)

2. Certifications of quality for products, projects or organisations (i.e. replacing BCorp, Organic, Fairtrade etc.)

3. Monitoring, Impact and Evaluation

We would love to hear from you, get you involved in iCAAFS codesign, and see your project using open badges. We especially invite elders from decolonial-indigenous backgrounds, and un/learning/M&E/certification providers who are willing and able to contribute to the overall project, to reach out about board opportunities.

You can reach the project lead, Siobhan Vida Ashmole at vida@gaiau.org

Impact and Evaluation Support for Community-Based Permaculture Projects

Impact and Evaluation Support for Community-Based Permaculture Projects

This project is offering support to several grassroots / community permaculture projects that want to improve how they evaluate their work and assess its impact.

We work with participating projects to identify areas that they want to work on, agree a pathway to do that work which will be supported by online materials and courses, 1-1 coaching, small group workshops and peer to peer learning through a community forum.
Understanding and assessing impact can help projects to improve their work, access more and better funding, and contribute to a collective evidence base of the impact of permaculture projects.

Previous work has shown that many community permaculture projects are aware that they should be measuring their impact and doing monitoring and evaluation but need help to get started. This project will help up to ten projects directly, and will use learnings to develop wider support in this area.

Team

Kate Swatridge, Aimee Fenech

Reporting Officer: Kate Swatridge

Area

Network Weaving, Prototyping, Next Steps Project

objectives 2023

1. Design the client support package (‘the offer’).

2. Define eligibility criteria for client projects and selection process.

3. Create application form.

4. Draft Terms of Reference / Commitment for client projects to sign up to.

5. Communicate (advertise) the  offer and invite applications.

6. Select first three client projects.

7. initial meeting with each project, identify their needs. Seek commitment from their leadership team.

8. Research, plan and co-design a pathway for them, ready to start early 2024.

9. Identify stacking opportunities between the three projects and their needs.

10. Integrate individual pathways into a single workplan for Group 8 project team.

11. Design & setup micro-grant system. Criteria & what can be claimed for, how to apply, consent process, funds disbursement (10 payments over 3 years).

12. Project management, admin and reporting.

OUTCOMEs 2023

This project has not started yet, beyond some initial project planning. This was planned and is due to capacity constraints of the team. Work will commence in earnest in September.

This project will offer bespoke support to several permaculture projects that are wanting to start or improve their evaluation and impact assessment. This could include 1-1 support, access to online courses, and group workshops. More details to follow. If you are working with a project that would be interested in this service, please contact us. There will be an application / selection process depending on level of interest. The service will be free to projects but will require a time and enthusiasm commitment!

objectives 2024

1. Communicate (advertise) the offer and invite applications.

2. Start working with four to six new client projects by Sept 2024.

3. Continue working with existing clients throughout this year or until they feel ready to stop if sooner.

4. Document learning from engagements, and identify opportunities (for within CoLab and outside CoLab), in a project Learning Log, by Dec 2024 (To be continued in 2025).

5. Actively seek to integrate, learn from and cross-pollinate with other related initiatives, eg Permaculture Impact, Next Step MEL Research work etc. Ongoing.

6. Invite clients to apply for micro-grants, as and when needed.

7. Write up completed client engagements as case studies for perma.earth and Permaculture Impact websites.

Outcomes 2024

We are currently working with two client projects, one in Democratic Republic of Congo and one in Malawi, with others in the pipeline. Each of these projects is taking their own path to evaluating their work, and discovering and communicating their impact. With one client, we meet weekly online with ‘homework’ each week, with the other we work more organically via WhatsApp and a shared digital folder. We are using some existing evaluation and impact tools and resources, and creating new approaches as needed.

This project team is actively learning throughout the engagements and is documenting learning, innovation and challenges. We are working closely with the Permaculture Impact project.

December update:

We have continued to work with Nutritious Trees project in DRC and Malawi Schools Permaculture Clubs to design their evaluation plans. We have been integrating with the Permaculture Impact project to develop data collection tools for these projects, which will be made available for other projects to use via PI. Examples are a simple food diary and food availability chart, both of which are suitable for people with low education levels and easily translatable to local languages by local project teams. We’ve also been working with MSPC to test a free digital data collection tool (Kobotoolbox) which can be used to collect data in the field via mobile phone or tablet (even offline and uploaded later).

We are pleased to have also started working with Anasi project in Uganda and ZimConserve in Zimbabwe, and also welcome Shegenerators in Kenya who we are in the processing of on-boarding. Following their application form and initial consultation, Anasi and ZimConserve have both been working on Change Pathways Maps for their projects.

objectives 2025

1. Be supporting or have supported seven to ten client projects by April 2025.

2. Setting up and managing micro-grants, as and when needed -for out of pocket expenses eg data / travelling costs

3. Write up completed client engagements as case studies for perma.earth and Permaculture Impact websites.

Outcomes 2025

September Update

We are still supporting several community-based permaculture projects to develop their evaluation and data collection plans. We are running Action Learning Groups and providing 1-1 help as needed.

Final Update

The Impact and Evaluation Support project has worked with seven grassroots community permaculture projects, providing tailored support to build their capacity to evaluate their work. The projects are located in Cameroon, Kenya, Malawi, Uganda and Zimbabwe. We have produced seven case studies, each one describing one project and their evaluation story.

During the project, we developed and tested action learning processes for grassroots projects to develop their own outcomes evaluation plans.  We designed and ran Action Learning Groups (Change Pathways Mapping, Make a Plan and Soil Evaluation) which helped participants to make progress and created space for peer-to-peer dialogue and learning.

We collaborated with the Permaculture Impact project, weaving our processes with their online courses, to best serve our participants.  Throughout the project, we gathered extensive feedback on our processes, and existing Permaculture Impact courses and resources,  all of which have been improved in response.  We also co-created (with participants) several new tools and resources including a Simple Food Diary, basic templates for production and income records, a Sustainable Development Goals Mapping template, and a Soil Testing Evaluation Plan template.  These tools are under Creative Commons license and multilingual. The first versions were written in English and French, but we are slowly building up our language library with the help of our participants (Swahili, Spanish, etc.).  We also ideated several other tools and resources, which we hope can be fully developed in future.

This process helped to build a list of outcomes and indicators that are common across these types of project.   We also supported projects to experiment with our tools and with 3rd party tools, e.g. the Kobo Toolbox data collection tool so that we can innovate in this space.

One of our proudest achievements is that we worked together with small projects that do not have many resources and together we managed to do great things!  Even though they often faced technical and digital challenges, our joint work has created a meaningful impact in their own communities.   We were very impressed by the appetite and aptitude of participants and we wish to express our gratitude to them for their commitment and for going with us on this journey.

resources created

contact links

Practical Solutions Research and Development

Practical Solutions Research and Development

Research, document and develop practical solutions to major challenges of our time including water shortages, loss of biodiversity, food production and strengthening local economies.

Research & document a case study over three years producing an annual report of solutions trials and results.

Team

Aimee Fenech, Anton Oussik

Reporting Officer: Anton Oussik

Area

Prototyping, Grassroots Permaculture Project, Next Steps Project

objectives 2023

Split budget across our four main themes following the seasons:

1. water shortages (spring/summer)

– optimizing irrigation practices
– maintenance/repairs to irrigation system
– documenting & optimizing water catchment systems already in place

2. strengthening local economy (all year)

– document, participate and promote local exchange practices
– collaborate with local initiatives including the seed-bank, permaculture initiatives

3. food production (spring to autumn)

– optimizing and document farm harvests from main crop, foraging and wild foods

4. biodiversity (quarterly)

– put in place scientific survey practices to document changing levels in biodiversity
– document creation and effects of micro climates through changes in water management

OUTCOMEs 2023

See the attached reports in Resources Created below.

objectives 2024

1. water shortages (spring/summer)

– optimizing irrigation practices
– maintenance/repairs to irrigation system
– documenting & optimizing water catchment systems already in place

2. strengthening local economy (all year)

– document participate and promote local exchange practices
– collaborate with local initiatives including the seed-bank, permaculture initiatives

3. food production (spring to autumn)

– optimizing and document farm harvests from main crop, foraging and wild foods

4. biodiversity (quarterly)

– document creation and effects of micro climates through changes in water management

– increase plant diversity by planting perennials in different parts of the land

Outcomes 2024

During the summer months we have repaired irrigation pipes across the olivar in collaboration with our neigbour this optimizes the watering during the dry months.

The water butts used for storing rain water from the spring was used for the bee friendly garden behind the house and was thriving all summer despite record temperatures.

We helped out a neighbor populate his new water deposit with fish because our non-human fed population is high.

We have opened our fig harvest to neighbors as are compost fed and rain watered tree produced a lot of surplus produce.

We have started a collaboration agreement with our neighbour to run an olive pruning course in Q4 and offer it to residents at a discounted price – more on this in the next quarter.

We have renovated a store room installing electricity and laying tiles which can now be used as extra accommodation for students or volunteer who visit the farm. It still needs to be painted and new doors and windows which hopefully will be completed in Q4.

We have spent all our budget for this year and will be billing now are releasing the yearly report in the next quarter.

 

December 2024 update: 

We have completed the cutting down of overgrowth weeds to create a layer of organic matter to keep the soil moist and covered but without competing for water.

In Q4 we had meetings with the neighbour about hosting an olive pruning course, this will likely be delivered next year. We have started work on the olive tree pruning and maintenance which is done by hand saws and a rechargable hand held eleectric saw. This exercise is likely to continue until end of January. The cut off prunings (young shoots) will be given to the neighbour to feed his goats. The bigger wood will be dried for firewood.

Unfortunately the olive harvest failed, this triggered a collaboration with a friend who has an olive grove in Italy mirroring our methods of cultivation and we have managed to supply our clients through this agreement. We also started the orange harvest and finished the fig harvest which was a long one this year.

On the land we have seen some boar damage but luckily not on the irrigation pipes.

The solar panels grant has been approved but we are still waiting for the Ayuntamiento (Local Council) to release the permits for the work in order to proceed with the installation.

objectives 2025

Split budget across our four main themes following the seasons:

Water shortages (spring/summer) • optimizing irrigation practices
• maintenance/repairs to irrigation system
• documenting & optimizing water catchment systems already in place

Strengthening local economy (all year)
• document participate and promote local exchange practices
• collaborate with local initiatives including the seed-bank, permaculture initiatives

Food production (spring to autumn)
• optimizing and document farm harvests from main crop, foraging and wild foods

Biodiversity (quarterly)
• document creation and effects of micro climates through changes in water management
• increase plant diversity by planting perennials in different parts of the land

Outcomes 2025

September Update

Attended beekeeping and culture and legacy of olives courses. Established relations with International University of Andalucia, University of Jaen, University of Cordoba, Olivares Vivos.

Final Update 

We took over poorly degraded land and regenerated it while documenting our progress, establishing relations with the surrounding community, produced harvests, improved biodiversity, started a fellowship programme, and gained useful skills.